Paralegal/Office Manager (Carrboro, North Carolina)

Paralegal/Office Manager (Carrboro, North Carolina)

The National Health Law Program is seeking a full time experienced, motivated, and well-organized Paralegal/Office Manager in our Carrboro, North Carolina office.

The National Health Law Program

The National Health Law Program (NHeLP) protects and advances the health rights of low income and underserved individuals. Our offices (in Los Angeles, Washington DC, and Carrboro, North Carolina) engage in national, state, and local advocacy efforts, ranging from analyses of federal and state laws, policy advocacy, litigation, and individual technical support. We work with lawyers and advocates, community-based entities, federal and state policy makers, health care providers, and clients.

NHeLP is committed to cultivating an environment that empowers an exceptional and diverse staff and to advancing health equity in our work. We welcome applicants who represent that diversity and who will contribute to our equity journey, including people of color, women, people with disabilities, and LGBTQ individuals. We also encourage individuals whose background may contribute to more effective representation of low-income people and underserved communities to apply.  For more information about our values and our equity journey, see our Equity Stance.

The position

We are seeking a full time experienced, motivated, and well-organized Paralegal/Office Manager in our North Carolina office. This individual will perform paralegal tasks, including litigation case management, document management, research, pleading review and formatting, paper and electronic filing, and problem-solving issues as they arise. In addition, they will provide direct administrative support for multiple attorneys, including using Microsoft Office suite and Adobe, scheduling and meeting support, arranging travel, and other general administrative support.

Specific Responsibilities

Paralegal Duties:

  • Providing litigation case support including document and information management, document preparation, monitoring deadlines, and court filing
  • Basic legal and other research, including researching local court rules
  • Conducting Web-based research
  • Creating and maintaining electronic filing system
  • Creating presentation materials (e.g., charts, graphs, PowerPoint slides)
  • Administering webinars and helping with the logistics pre and post webinar

Administrative Functions:

  • Organizing and scheduling meetings internally and with external partners, including collecting RSVPs, sending out reminders, preparing agendas and meeting materials, and other follow-up
  • Handling scheduling for staff
  • Booking/arranging travel, and preparing travel reimbursement requests
  • Collaborate with Managing Attorney and Chief Operating Officer to train staff members on administrative processes and procedures
  • Collaborate with COO in the onboarding and off-boarding processes for staff members
  • Serve as administrative liaison with COO and Finance team members in month-end closing of office activities (credit card reconciliations, donations and contributions, and expense reports among other responsibilities)
  • Monitoring and ordering supplies
  • Assisting with basic computer software and hardware issues
  • Filing, copying, scanning, faxing, managing mail and deliveries
  • Handling correspondence, including preparing and formatting letters as well as other documents
  • Returning calls, and providing basic information/referrals to callers

Qualifications

  • The successful candidate will have 4+ years of general office operations and administration and experience working in non-profit organization settings
  • Bachelor’s degree
  • Paralegal certificate or experience in paralegal functions
  • Attention to detail, ability to systematically follow procedures, and critical analysis skills are a must.
  • Strong sense of self-motivation; able to work independently and maintain deadlines, without hesitating to ask questions or to seek guidance when necessary
  • Fluency in Microsoft Office (Word, Excel, PowerPoint), ability to perform internet research, and familiarity with web-based/virtual technologies (e.g. Skype, WebEx, BOX) are required
  • Ability to manage and prioritize multiple tasks
  • Flexibility with regard to work assignments
  • Ability to use and troubleshoot office equipment

Commitment

Full-time, immediate availability

Salary

Competitive with other public interest organizations and commensurate with experience. Salary range is $44,946 to $49,000. Generous benefits are available, including employer-paid medical, dental, life, and disability insurance, as well as pre-tax savings plans, transportation benefits, a retirement savings opportunity, and the ability to telecommute.  NHeLP also offers generous paid time off including holidays, sick time, personal time, parental leave, 150 hours (20 days) of vacation per year, and more.

How to Apply

Qualified applicants should email a cover letter, résumé, and a list of three professional references, with the subject “Paralegal/Office Manager” to: NCjobs@@healthlaw.org. No phone calls please. For more information, please visit: www.healthlaw.org.

Cover letter, résumé, and a list of references should be in PDF format. Please add your name to each attachment that you send. For example: JaneSanchezCoverLetter.pdf, JohnSanchezResume.pdf.

Reasonable Accomodations

NHeLP is committed to the full inclusion of all qualified applicants. If you need a reasonable accommodation to participate in the job application or interview process, please send an email with subject line “Reasonable Accommodation Request” to NCjobs@healthlaw.org.

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