NC Office Coordinator and Paralegal

NC Office Coordinator and Paralegal

THE ORGANIZATION

The National Health Law Program (NHeLP) protects and advances the health rights of low-income and underserved individuals. NHeLP engages in national, state, and local advocacy efforts, including analyses of federal and state laws, policy advocacy, litigation, continuing legal education, and individual technical support. We work with lawyers and advocates, community-based entities, federal and state policymakers, health care providers, and clients.

NHeLP is committed to health equity—ensuring that everyone has access to the resources they need to be healthy—and to cultivating an internal environment that empowers an exceptional and diverse staff. For more information, see our Equity Stance. NHeLP particularly encourages applications from members of racial and ethnic minority groups, women, the LGBTQ+ community, people with disabilities, and others whose backgrounds may contribute to the effective representation of low-income people and underserved communities.

THE TEAM

NHeLP’s Operations Team provides essential support to those implementing NHeLP’s mission, vision, and equity stance. The Operations Team is responsible for managing the organization’s day-to-day business operations, including financial and budgeting management, legal compliance, risk management, technology, office administration, and logistics for offices in Los Angeles, CA, Washington, DC, and Chapel Hill, NC. In addition to the duties described below, the NC Office Coordinator and Paralegal will be invited and encouraged to participate in other departmental and organizational opportunities and initiatives, such as our Diversity, Equity, and Inclusion affinity groups, committees, and task forces. That work would be considered part of the person’s job responsibilities.

THE POSITION

NHeLP is looking for a driven and highly motivated NC Office Coordinator and Paralegal to perform a range of high-level paralegal and administrative responsibilities to support the North Carolina team. This position will support critical aspects of NHeLP’s project management and paralegal support and administration. The ideal candidate will possess the ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. The position requires strong organizational and time management skills and the ability to drive numerous projects and deliverables and prioritize tasks properly. Further, the position also requires initiative, inquiry, and sound decision-making while working with the Operations Manager and the NC team, and other stakeholders.

RESPONSIBILITIES

Paralegal Support 

  • Providing litigation case support, including document and information management, document preparation, monitoring deadlines, and court filing
  • Conducting basic legal and other research, including researching local court rules
  • Conducting Web-based research
  • Maintaining the electronic filing system
  • Tracking data for attorneys for litigation-related projects
  • Maintaining the litigation portion of the website
  • Coordinating with finance to pay litigation-related vendors
  • Calendaring litigation and other deadlines
  • Preparing exhibits for depositions
  • Filing and organizing discovery
  • Managing PACER information for all Attorneys
  • Admitting Attorneys to Courts and maintaining a database of all admittance records for all attorneys
  • Preparing briefs and other documents for filing
  • Attending meetings with the litigation director, team, and legal staff
  • Paying attorneys annual dues for bar memberships
  • Managing MCLE reporting after webinars

Office Coordination

Oversee the daily functions of the organization’s hybrid work environment (virtual and physical workspaces), ensuring that staff have appropriate information, materials, and equipment to carry out work/tasks/activities

  • Partially remote with the periodic need to be present in the Chapel Hill, North Carolina, Office.
  • Organize and schedule meetings internally and with external partners, including collecting RSVPs, sending out reminders, preparing agendas and meeting materials, and other follow-up
  • Handling scheduling for specific NC staff
  • Booking/arranging travel, and preparing travel reimbursement request
  • Monitoring and ordering supplies
  • Assisting with basic computer software and hardware issues
  • Filing, copying, scanning, and faxing,
  • Managing mail and deliveries
  • Handling correspondence, including preparing and formatting letters as well as other documents
  • Returning calls and providing basic information/referrals to callers
  • Creating presentation materials (e.g., charts, graphs, PowerPoint slides)
  • Administering webinars and helping with the logistics pre and post-webinar
  • Monitoring general email inboxes and ensuring timely responses
  • In collaboration with local Office Coordinators, oversee the orderliness of NHeLP’s physical spaces. ranging from daily oversight of meeting rooms, pantry, printing/copying area, and other common spaces; to weekly fridge cleanout, and seasonal deep cleaning and decluttering of spaces
  • Manage all building safety and security needs: registering visitors, managing building ID-related inquiries, communicating updates on building systems’ testing, emergency drills, and safety protocols
  • Manage building/suite coordination:
    • Communicate with the property manager
    • Building Fire Safety training, annual Fire Drill support, shelter-in-place requirements, and general building and staff safety measures
    • Coordination of building entry keys/codes
    • Postage and Shipping
  • Coordinate with office vendors (phone, internet, copiers, mail, etc.), including being on-site when necessary.
  • Office furniture/supplies
    • Monitoring, ordering, and maintaining office supplies
    • Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement in consulting with MA and COO.

HR

  • Hiring and recruitment
    • Support the local office Hiring Managers during the recruitment, hiring, and on-boarding process
    • Manage the on-boarding and off-boarding of interns and manage the completion of the intern process document

QUALIFICATIONS:

  • Associate’s degree or four years of equivalent related experience in Business, Human Resources, or Finance, including Administrative support functions. Bachelor’s degree preferred but not required.
  • Paralegal certificate or experience in paralegal functions preferred, but not required
  • At least two years of general office operations and administration and experience working in non-profit organization settings
  • Knowledge through education and experience in the relevant program or professional field

MUST-HAVE SKILLS & EXPERIENCES

  • Excellent verbal and written communication skills.
  • Ability to manage medium to large projects
  • Demonstrated skill set in project management, including a strong ability to administer multiple projects simultaneously and prioritize workload
  • Excellent organizational skills and attention to detail.
  • Ability to conduct Internet research
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and, at times, stressful environment.
  • Proficient in Microsoft Office Suite, Project Management (Asana), web-based/virtual technologies (Skype, WebEx, BOX, Zoom), or related software.
  • Basic understanding of business operating procedures and systems such as recordkeeping and filing.
  • Ability to work independently, multi-task, meet deadlines, and anticipate needs
  • Ability to handle sensitive situations and confidential information with maturity and discretion.
  • Ability to execute medium to large assignments under the direction of a manager
  • Ability to coordinate with members of a team to set and implement goals
  • A demonstrated interest in expanding one’s knowledge about the role that racial and other inequities play in our society and a desire to build and/or deepen one’s commitment to equity work.

NICE TO HAVE SKILLS & EXPERIENCES

  • Previous experience with health rights/health equity organizations

COMPENSATION

The compensation range for this position is between $64,707 and $68,752 annually, depending on years of experience and meeting the general responsibilities and qualifications of the position. Compensation is competitive, commensurate with experience, and aligned with internal equity. Candidates, either newly hired or new to the role, can typically expect a salary between the range of minimum and maximum depending on qualifications, internal equity, and the budgeted amount for the role.

Generous benefits are available, including employer-paid medical, dental, life, and disability insurance, pre-tax savings plans, and retirement savings opportunities (up to 3% employer matching after one year of employment). NHeLP also offers generous paid time off, including holidays, sick time, personal time, parental leave, 150 hours (20 days) of vacation per year, and more.

This position is mostly remote but may require some in-person meetings weekly.

HOW TO APPLY:

Qualified applicants should email a cover letter, resume, and a list of three professional references in a single PDF document to [email protected]. The email’s subject should describe the position the applicant is seeking, i.e., “NC Office Coordinator and Paralegal.” Please add your name to the application attachment that you send—for example, JaneSanchezApplication.PDF.

No phone calls, please, except for reasonable accommodation requests. If a reasonable accommodation is needed to participate in the job application or interview process, please contact us at: [email protected].

DEADLINE:

February 17, 2023

NHeLP advocates to advance the health rights of many populations that have traditionally lacked legal protection, such as BIPOC communities, LGBTQ+ individuals, people with disabilities, and people with limited English proficiency. NHeLP is committed to creating and maintaining a diverse, equitable, and inclusive workplace in which differences are acknowledged and valued to promote social justice and best achieve our mission.

For more information, please visit www.healthlaw.org.

 

 

 

 

 

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