Administrative Assistant

Administrative Assistant

Position:             Administrative Assistant
Reports to:         Executive Director & DC Managing Attorney
Status:                 Full-time Non-Exempt
Start Date:         May 15, 2022, or until filled
Location:            Largely remote with occasional need to be present in the Washington, DC office


THE ORGANIZATION

The National Health Law Program (NHeLP) protects and advances the health rights of low-income and underserved individuals. NHeLP engages in national, state, and local advocacy efforts, including analyses of federal and state laws, policy advocacy, litigation, continuing legal education, and individual technical support. We work with lawyers and advocates, community-based entities, federal and state policymakers, health care providers, and clients.

NHeLP is committed to health equity—ensuring that everyone has access to the resources they need to be healthy—and to cultivating an internal environment that empowers an exceptional and diverse staff. For more information, see our Equity Stance. NHeLP particularly encourages applications from members of racial and ethnic minority groups, women, the LGBTQ+ community, people with disabilities, and others whose backgrounds may contribute to the effective representation of low-income people and underserved communities.

 

THE TEAM

The Administrative Assistant will work with the Executive Director and the Washington D.C. Managing Attorney as part of NHeLP’s Washington D.C. Office. The DC office houses both policy and operations staff, including the Executive Director, Chief Operating Officer, and most of NHeLP’s development and communications teams. The person will be part of NHeLP’s Operations Team which provides essential support to those implementing NHeLP’s mission, vision, and equity stance.  In addition to the specific duties described below, the Administrative Assistant will be invited and encouraged to participate in other departmental and organizational opportunities and initiatives, such as our Diversity, Equity and Inclusion affinity groups, committees, and task forces. That work would be considered part of and not in addition to the person’s job responsibilities.

 

THE POSITION

NHeLP is looking for a driven and highly motivated Administrative  Assistant to perform a range of high-level administrative responsibilities to maximize the Executive Director’s and the Washington, DC Managing Attorney’s time and effectiveness with a sense of urgency for and passionate commitment to health care and civil rights.  The ideal candidate will possess the ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. The position requires strong organizational and time management skills, as well as the ability to drive numerous projects and deliverables, and must be able to properly prioritize tasks. Further, the position also requires initiative, inquiry, and sound decision-making while working with the Executive Director and Washington, DC Managing Attorney, and other stakeholders.

 

RESPONSIBILITIES

Administrative Support (70%)

  • Handle scheduling of meetings (internal and external), including sending reminders of appointments, managing the Executive Director’s and Managing Attorney’s calendars, managing Zoom accounts and creating, executing, and following up on Doodle polls.
  • Assist with special projects as needed, e.g., editing speeches, drafting communication materials, providing research required for presentations or meetings (e.g., getting data from Kaiser Health Facts), and creating PowerPoints and presentations.
  • Manage timesheets, credit card expense logs, and reimbursements for the Executive Director and Managing Attorney.
  • Enter reports of the Managing Attorney’s technical assistance request responses into NHeLP’s internal database.
  • Assist the Executive Director in timely communications with existing or potential funders or donors. Work closely with the Operations team to increase operational efficiencies and enhance engagement and cooperation across offices and teams.
  • Assist the Executive Director in timely communications with existing or potential board members.
  • Assist the Executive Director in using NHeLP’s project management tool to manage multiple responsibilities and ensure timely responses to requests, invitations, and need for review of documents.

Travel, Meetings, and Operational Support (30%)

  • Provide logistical support for in-person and virtual Board meetings
  • Manage Board of Directors contact list
  • Coordinate travel as needed
  • Coordinate monthly all-staff meeting agenda
  • Coordinate with Operations team to serve as back-up for office manager/ops support
  • Assemble materials for meetings, ensuring relevant attendees receive materials in advance
  • Respond to inquiries about NHeLP’s publications and materials
  • Screen voicemails and determine appropriate response (or referral to other staff)
  • Respond to other administrative duties as assigned

 

QUALIFICATIONS:

  • Associate’s degree or higher from a U.S. accredited college/university
  • Three to five years of administrative support functions

MUST-HAVE SKILLS & EXPERIENCES

  • Excellent verbal and written communication skills
  • Demonstrated skill set in project management
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to function well in a high-paced and, at times, stressful environment
  • Proficient in Microsoft Office Suite or related software
  • Basic understanding of business operating procedures and systems such as recordkeeping and filing
  • Ability to work independently
  • Strong ability to administer multiple projects simultaneously and prioritize workload
  • Ability to handle sensitive situations and confidential information with maturity and discretion
  • A demonstrated interest in expanding one’s knowledge about the role that racial and other inequities play in our society, and a desire to build and/or deepen one’s commitment to equity work.

NICE TO HAVE SKILLS & EXPERIENCES

  • Previous experience with health rights/health equity organizations
  • Proficient in Project Management (Asana), or related software

 

COMPENSATION

The compensation range for this position is between $50,000 and $55,000 annually depending on years of experience. Compensation is competitive, commensurate with experience, and in alignment with internal equity. Candidates, either newly hired or new to the role, can typically expect a salary between the range minimum and maximum depending on qualifications, internal equity, and the budgeted amount for the role.

Generous benefits are available, including employer-paid medical, dental, life, and disability insurance, as well as pre-tax savings plans and retirement savings opportunities (up to 3% employer matching after one year of employment). NHeLP also offers generous paid time off, including holidays, sick time, personal time, parental leave, 150 hours (20 days) of vacation per year, and more.

This position is largely remote but will require occasional presence in the DC office and some travel for meetings and events (travel to resume as national health and safety conditions allow).


HOW TO APPLY:

Qualified applicants should email a cover letter, resume, a writing sample, and a list of three professional references in a single PDF document to [email protected]. In the cover letter, please be sure to address your experience with and/or commitment to expanding your knowledge about the role that racial and other inequities play in our society, and your desire to build and/or deepen your commitment to equity work.

The email’s subject should describe the position the applicant is seeking, i.e., “Administrative Assistant.” Please add your name to the application attachment that you send. For example JaneSanchezApplication.PDF.

No phone calls, please, except for reasonable accommodation requests. If a reasonable accommodation is needed to participate in the job application or interview process, please contact us at: [email protected].

 

DEADLINE:

May 9, 2022

NHeLP advocates to advance the health rights of many populations that have traditionally lacked legal protection, such as BIPOC communities, LGBTQ+ individuals, people with disabilities, and people with limited English proficiency. NHeLP is committed to creating and maintaining a diverse, equitable, and inclusive workplace in which differences are acknowledged and valued to promote social justice and best achieve our mission.

 

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